Setup monthly or rollover budgets

Note: This is an older feature of how to setup budgets with Reachdesk. For how to do this with team wallets, please refer to this article.

Option 1: Reset or rollover user budgets per month from a company wallet

When should you use this?

• If your funds are stored in Company Wallets and you are not using Team Wallets.

How does this work?

• Every month, the user budget will be transferred from the Company Wallet to the User Wallet of users in the team. 

How can I configure this?

Please follow the steps below:

1. Go to Teams > Select a Team

2. Go to Wallets Tab > Click on budget settings in the top banner

3. Each row is specific to a particular currency you want the user to receive. You can add budgets in different currencies.

4. Specify how you want the monthly budget rule to run

• Rollover - This means that every 1st of the month, the user will receive an additional amount based on the monthly user budget specified.
  • For example, if User A has $100 user budget, if at the end of the month, they have $50 left, at the first of the month, they get an additional $100 and they will have $150 in their user wallet.
• Reset Monthly Budget - This means that every 1st of the month, the user's balance will reset to the monthly user budget specified. 
  • For example, if User A has $100 user budget, if at the end of the month, they have $50 left, at the first of the month, they only get an additional $50 and they will have $100 in their user wallet.
  • Note that if User A has $100 user budget and at the end of the month they have $120 (if for example more money was transferred to them manually), at the end of the month, we will transfer the $20 back to the wallet source so their budget resets to $100.

5. Add the Monthly User Budget Amount

6. Select the Wallet Source to be your company wallet. This will be your Organisation's name + the budget currency.

Option 2: Rollover user budgets per month from a team wallet

When should you use this?

• If your funds are stored in Team Wallets and you want the user budget to rollover per month 

How does this work?

• Every month, the user budget will be transferred from the Team Wallet to the User Wallet of users in the team. 

How can I configure this?

Please follow the steps below:

1. Go to Teams > Select a Team

2. Go to Wallets Tab > Click on budget settings in the top banner

3. Each row is specific to a particular currency you want the user to receive. You can add budgets in different currencies.

4. Specify how you want the monthly budget rule to run:

• Rollover - This means that every 1st of the month, the user will receive an additional amount based on the monthly user budget specified.
  • For example, if User A has $100 user budget, if at the end of the month, they have $50 left, at the first of the month, they get an additional $100 and they will have $150 in their user wallet.

5. Add the Monthly User Budget Amount

6. Select the Wallet Source to be your team wallet. This will be your Team's name + the budget currency. To create a Team wallet, please read this help article.